8 Tasks That Define a Social Media Workflow

Isra Garcia
Isra Garcia Digital transformation marketer and new media analyst, IG - Empowering People, Business and Communities

Posted on March 2nd 2014

8 Tasks That Define a Social Media Workflow

 In 2010 I spoke about the social media workflow to handle and optimise the time and effort you dedicate to social web activity. I updated this in 2012 with a new version that included a graph designed by Luis Calabuig. 

While adapting this for a new project, I quite recently realised that this workflow could be further completed by describing its steps and adapting them to the current times.

Which 8 tasks define a “social” workflow?

The following tasks will optimise the time and effort you dedicate to your social web workflow.

1. Reputation – Active listening.

Monitor and follow up on key words regarding what people say about the brand from one day to the next. Analyse and classify mentions according to their nature (positive, negative or neutral.) A new tool has recently appeared to help you with this: SocialVane. It has an interesting ‘artificial intelligence’ feature: the more you use it to filter words out, the more it can classify mentions according to their nature, offering better search and filtering results. There are other tools on the market that can do this, such as Pirendo or Mention. The latter is quite complete, boasting a more comprehensive search feature that searches not only across social platforms but in other channels too.

Once you’ve gathered and analysed this information, select the results that are of greater interest to your organisation. Present a daily report or document with active links to each news item, mention or post.

2. Updating and interacting.

First of all you will need to define your social objects according to a content plan (a day early or even previously for the entire week or month; see below.) Now you need to create this content and disseminate it using the different channels available, not only social platforms. Interaction is another significant moment in your workflow: respond to comments, offer and get feedback, provide information and connect with the brand’s community through bilateral interaction on any of your ecosystem’s platforms.

3. Content marketing – Distribution

Draw up a content plan for the next day (or for the next week or month) and decide how to promote and circulate your content through different platforms and channels. Decide also what pieces you will create: press releases, videos, audio, newsletter, pictures, etc. You must also take into account the call to action linked to every piece of content you publish and how you will measure its result: what action are you expecting once the content reaches your community? Make sure that the result is in line with your objectives: subscriptions, visiting the online store, download of ebook or podcast, contact form requesting more information or a request for a quote.

4. Blogging

If you have a blog or offer news on your website, you should previously define what this section will be like as part of your content marketing strategy. At this stage you simply have to write, optimise and publish your post, news item, event or whatever it is you will be publishing. If you’re writing a post that is meant for the following day, leave it ready to be posted by scheduling it. Consider sharing it on platforms or using tools such as Buffer, Twylah or ScoopIt.

5. Planning and brainstorming

It may be interesting, even advisable, to spend up to one hour every day thinking about creative actions, contests, promotions, campaigns and other tactics that are in line with your objectives. They must add value to your community and your brand. By doing this on a daily basis you will be able to run a tight operation that works constantly.

6. Community engagement

Identify the conversations held by your community and take part in them. Share content that is valuable to them, engage with them by putting them in contact with resources, allies or people that meet their needs and interests. Do this by being one more in the conversation, not the one dominating the conversation or the flow of content.

7. Search and analysis

Monitor how your organisation performs in online conversations. In this case, intervene in the case of both negative or positive comments (acting to put a positive spin on things or, in the latter case, to reinforce such comments). Remember to watch your tone in doing so!

8. Eventualities

The chances are you’re not only in charge of the “social” side of things. You therefore need to combine all of the above with any other duties you have outside this area. Don’t worry if you can’t always follow this workflow strictly; there will always be other distractions: emails, phone calls, unexpected meetings, you co-worker’s love life, etc.

Find your own formula

The best thing about this is you don’t need to follow the precise order of tasks and responsibilities I set above. Distribute them across your day however they work best with your strategy and time. You can repeat more than one task within a day; some may take two hours, others 15 minutes. This will depend on your objectives, the time you can dedicate to online tasks or how relevant all of this is to your organisation.

Everything boils down to what you require. The idea is for you to define and structure what tasks need to be carried out. Don’t approach them all at the same time and dedicate time to each one separately. Online activity is increasingly integrated into the day-to-day running of companies, so perhaps they’re part of customer services and you need to integrate the social media workflow into your own workflow mix.

What is your workflow like? Are there any other tasks you think I left out?

Photo credit: woodlyewonderworks.

Isra Garcia

Isra Garcia

Digital transformation marketer and new media analyst, IG - Empowering People, Business and Communities

Marketer, digital transformation and new media advisor, speaker, blogger, educator and an agent of change.

Social Media Today's Best thinker member. Isra is the creator and author of the paradigm that has revolutionised the social media: Human Media and also founder of Stand OUT Program, Engage Worldwide and Principal at IG.

His blog on Social Media, Marketing, disruption, lifestyle, new perspectives, productivity and change is visited by more than 110,000 people every month. Only 31, Isra has taken part as a TEDx speaker on two occasions and has participated in more than 270 industry events as speaker. At 27, he started his own agency, and has worked as consultant and analyst on new forms of online communication and marketing for other agencies and brands such as EMI Music (Spain – Portugal), BlackBerry (UK – Ireland), MTV (UK), Pioneer (UK) and blur Group (UK – USA), Amnesia Ibiza (Spain) and Music On (Spain – Italy). He has been the promoter of MONK (UK – Italy – Sao Paulo), the first Human Media Marketing agency, where he worked as Human Media Evangelist and Advisor, and is now involved as head of digital media at Bridges for Music (South Africa – India – Brazil), an international NGO that fosters and encourages change and talent. Isra has also been in charge of Marco Carola’s personal brand as one of the most influential artists in the electronic music scene worldwide. His fast-moving career has always been related to Web 2.0.  Isra´s early work as a consultant, in charge of teams and Social Media strategies for Social Media & Community. These are just a few of the highlights of his career. Undoubtedly, Isra adds a visionary and human-technological way to understand this new environment that the Internet has provoked.

Leaving aside companies, roles and projects, Isra has always been characterized by a thrilling passion for the human side of communication.

Isra writes for international publications such as Social Media Today, SmartBrief and contributed with FastCompany and is a guest lecturer at EOI, Fundesem Business School, Nottingham Business School, University of Leeds and University of Manchester. He is co-founder and organiser of Adictos Social Media and "Internet Changes Everything."

Isra is a 31-year-old visionary and pioneer who has revolutionized the New Media environment with his concept of Human Media based on human business interactions through the Social Web . Isra pioneered how the the new use of online media leverages the Social Web through human relationships, Human Business Interactions, connectivity, feelings, resonance and of course people. Specialized studies in Spain, UK and USA represent the base for his international career. Isra was recently on TEDx where he introduced his vision about Human Media and its impact on brands, businesses, people and the Web.

In only two and-a-half years, Isra has completed two Ironman races and, since last september, he is one of the only 89 athletes in the world that has completed the three-day ultra endurance event, "Ultraman" (10k swim + 420k bike + 84,3k run). He always pushes the intellectual and physical work far beyond his limits.

You can find Isra at TEDx events, presenting his perspective on Human Media, the future of social media, change, revolution and disruption. Also, in his Spanish blog http://isragarcia.es and international site http://isragarcia.com.

“Writing about oneself is infinitely more difficult than writing about anyone else. You’ll find that the story you thought you were telling people isn’t the story that people perceived.” Isra García.

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Comments

So good points and follow t be implemented in the social media circuits.