3 Benefits Cloud-Based Document Storage Can Bring Your Business
Recently, the company that I own launched a brand new product called MyCorpVault which is a cloud-based document storage system for small business and entrepreneurs. The system is quite simple: users can upload their documents including minutes, updated bylaws, corporate records, and any additional documents necessary and organize them into the folders of their choice. Working with a cloud-based network allows for users to access their business documents securely at any time which helps to alleviate a lot of unnecessary worrying whether that may be the fear of your hard drive crashing or that you might forget an important document en route to a big meeting.
"Peace of mind" was the phrase I kept thinking about the most when it came to putting this product together. It's certainly one that I wouldn't be surprised to see translate over to over to other businesses as more and more companies look to storing their information within the cloud. And if you happen to be on the fence about whether or not cloud-based storage is a good idea to transition to or not, these three benefits may sway you yet.
The ultimate goal of MyCorpVault is primarily based on organization - banishing the fear that you might forget to bring or misplace important business documents right before a company meeting. Or worse, that a meeting with an attorney or accountant is coming up and you can't find the corporate paperwork at all. Cloud-based storage allows you to upload all of your documents, both old and new, and organize them to your preference, so long as you make sure to keep your paperwork properly organized and don't throw them all into a folder with a vague name. Be specific and use any labeling features provided and you should have no problems finding exactly what you need, when you need it! And in the event of accidentally deleting a document, be sure that you offer regular backups and auto archiving.
While you won't share everything you upload into the cloud, there's also the capacity available to share files with others at your company. MyCorpVault offers the ability to share your files with your business partnership, allowing everyone to access and collaborate, safely and securely. Security in sharing is explored in depth in my final point below...
It's always better to be safe rather than sorry and this is most true when it comes to uploading documents onto an online storage system. Password protection must be implemented for all documents. As it works with MyCorpVault, upon purchasing the service we assign you an email and password to login with and begin uploading documents. Both the username and password may be changed and additional security questions may be included too. Keeping these documents safe goes hand in hand with the "peace of mind" phrase I mentioned above and there is an additional option offered to close the account if need be as well.
Overall, I couldn't be more satisfied or excited for the rise of storing documents via cloud-based systems advancing within businesses. Keeping everything available all in one place at any time has never been easier - and it kicks the "did I remember to bring xyz document with me?" feeling to the curb!
Deborah Sweeney is the CEO of MyCorporation.com. MyCorporation is a leader in online legal filing services for entrepreneurs and businesses, providing start-up bundles that include corporation and LLC formation, registered agent, DBA, and trademark & copyright filing services. MyCorporation does all the work, making the business formation and maintenance quick and painless, so business owners can focus on what they do best. Follow her on Twitter @deborahsweeney and @mycorporation.